Thursday, July 24, 2014

Keeping Track of Students Who Attend Tutorials

Like many of you, we are required to hold regularly scheduled tutorials.  Our school has a late start (8:50 am) so I like to hold my tutorials in the morning when the kiddos are "wide-eyed and bushy-tailed" (as my grandma would say).  In the morning, students tend to be more alert and (hopefully) they get more out of our 30 minutes.  It sounds good in theory, right?!

Anyway, it's important to keep track of who comes.  It helps when talking to parents.  It's a good talking point with students when they are struggling.  Administrators and counselors often ask.  It's just good data.  The problem, as we all know, is collecting and maintaining the data.  It's downright time consuming!

This week I had a true a-ha moment and I literally can't wait for school to start to implement my new plan.  What is it, you ask?  Oh goes...

I'm going to post a QR code (this part was my friend Danielle's idea) that students can scan with their phones as they enter.  The QR code will take them to a Google Form that can be used to collect and store the data.

For students who don't have a phone, I will make sure there is a computer up and running (with the form pulled up) that students can use to enter their information.  I've even got it set up so that on the "thank you for your submission" screen there's a link to submit another entry.  Google time-stamps entries, so there's no question about date and time.

This really is going to be a game-changer this year.  Now when someone needs to know if "little Johnny" has been attending tutorials, I can open my spreadsheet and sort it.  So much easier than flipping through pages of sign-in sheets!

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